Development of an e-tendering system for an organization

Abstract

Tendering is widely used in all over the world in all business areas such as, purchasing goods, seeking service provider, construction business etc. It is one of the fairest means of awarding contracts. Thousands of industries and business organizations have been established in Bangladesh in the last decade. Unfortunately these organizations are still working with the traditional paper based manual tendering system. The existing manual tendering system is slow, costly and time consuming. Traditional systems do not provide the interlinked information in precise and usable way. Furthermore, in tendering system there is a question about security and equal opportunity of participation in bidding. An e-tendering system manages tenders through a web site. This can be accessed anywhere globally and has greatly improved the accessibility of tenderers. It also brings lots of opportunities including reducing costs of goods and services through aggregating purchasing volume, streamlining procedures and etc. for both the purchaser and the bidder. So definitely there is a need for a development of a web-based tendering system so that participants can get equal opportunity to submit bids via Internet. Bangladesh government has also decided to introduce e-tendering system to put an end to tender manipulation. In this work, a complete web-based system has been developed which will give the purchaser to publish all tender notice in the Internet. The bidders have to register with the system. The bidders will be able to create their bidding profile and can apply for tender online via this system. The purchaser will examine the submitted bids and make the decision which bid is responsive/non-responsive or awarded. The awarded bidder will get an e-mail of notification of awarding. This developed e-tendering system is low cost and can be easily adopted by any organization who wants to make their tendering system online. Therefore, this web-based system can play a vital role in removing the existing difficulties of tendering system in Bangladesh.