Development of a customized mis software for auto generation of project reports for reb- a case study

Abstract

The Bangladesh Rural Electrification (RE) Program was founded with a Presidential Ordinance in October 1977 that established the Rural Electrification Board (RIill) as the semi-autonomous government agency reporting to the Ministry of Power Energy and Minerals Resources, which is responsible for electritying rural Bangladesh. The purpose of this document is to develop a customized management infonnation system software for auto generation of projects reports tor REB, These reports are usually needed for top level management to take decision so that the project can be implemented effectively "-tId efficiently. At present management infonnation system is a unique tool for decision making to meet the competitive edge of global market and face the competitive challenge of the 21" century, That is why all the leading business organizations established an MIS department to produce various identical reports for decision making. REB is a national level service organization which distributes electricity In the rural and other areas of Bangladesh. Electrification contributes a unique role for socio-economic development of Bangladesh, Program Planning Directornte of REB is responsible for formulation of new RE project:., preparation of annual development budget, securing foreign financing, undertaking impact evaluation of the RE projects and submission of development reports to the Government and development partIK:rs,The Program Planning Directorate collects data from 70 PBSs and other directorates of REB and fonnulates these data in necessary formal. CurreJJtlyfive assistant directors, three assistant engineers, one tabulator and two data entlY operators are engaged in tbrmulating these reports. Since there i5 no database or MIS in program planning directornte, it is so much time consuming, erroneous and laborious for generating reports in the necessary forinat If an MIS could be developed, it can save enough time, manpower and reduce expenditure. A centra! MIS is therefore extremely needed for program planning directorate orREB. This thesis work faroses on developing a customized MrS system for auto generation of project reports for REB, namely a) annual development budget report, b) monthly progress report, e) quarterly progress report, d) annually progress report, c) Project completion report as well a5 various project reports reqUJredtime to time